The new business-banking platform from TFCU is here. How can your company make the most of its cash-management services?

Tropical Financial Credit Union is debuting a brand-new business banking platform designed with you in mind. We know small-business executives face many challenges managing cash flow, tracking expenses, paying vendors, and securing sensitive financial data. The platform's latest technology will handle many cash-management and other tasks, giving you more time to grow your company or professional practice.

With the capabilities described below, the new platform is more than just a high-tech financial tool; it’s an extension of TFCU as your strategic partner. Here are the key features of the new platform and best practices for using them:

Real-time cash management and reporting

TFCU recognizes that you need timely financial reporting. Now, you or your finance manager can:

• Gain real-time visibility into balances, inflows, and outflows which can help businesses and firms anticipate shortfalls, and keep enough cash on hand for payroll, rent, and taxes.​
• Automate routine tasks such as payables, receivables, reconciliations, and reporting, reducing staff time spent on manual bookkeeping and paper-based processes.
• Instantly track incoming customer payments and outgoing expenses.
• Create custom, pre-programmed reports to monitor daily deposits, vendor payments and recurring transfers.
• Centralize digital payments (ACH, wires and bill-pay) to cut postage, check-processing, and error-correction costs.
• Identify seasonal or weekly cash flow patterns to improve budgeting accuracy.

• Integrate reporting and downloadable data often compatible with accounting and practice-management software to provide detailed insight into receivables, payables, and cash trends for budgeting and forecasting, plus surplus funds for redeployment or investment.

• Use historical data and real-time numbers to project whether your business is ready to invest in equipment or open a new location.
• Enjoy 24/7 online access for managers and other approved personnel to manage cash, approve payments, and move funds from any location.

Smoother handling of ACH payments and transfers

The TFCU business banking platform makes scheduling and approving ACH transfers from the dashboard faster and easier. You will be able to:

• Approve payments with just a few clicks.
• Reduce paper check usage, which will shorten your payment cycle.
• Automate recurring transactions, ensuring your employees and suppliers are paid on time.

TFCU tip: When upgrading to the new service, establish approval workflows if more than one person manages finances. The extra layer of accountability will boost security without slowing fund transfers.

Remote Deposit Capture (Desktop Scanner)

 With Remote Deposit Capture, business members can deposit checks right from their own office, any time of day, using a convenient desktop scanner.

The scanner connects directly to the TFCU Business Banking platform on a desktop computer, allowing users to scan and submit deposits quickly and securely. Members can make multiple deposits per day and scan multiple checks at once, making it a great option for busy teams handling frequent payments.

This feature helps business owners save time and stay focused on day-to-day operations—without needing to visit a branch just to make deposits.

Enhanced security features

Enhanced protections such as multi-factor authentication, role-based access controls, and fraud detection alerts will help keep hackers out and prevent illegitimate money movements. Here’s how to keep your account safe:

• Assign role-based permissions so only authorized staff can initiate or approve certain transactions.
• Enable alerts for large transfers or unusual activity.
• Combine platform protections with employee training on hacker phishing attempts.

TFCU tips: Review security settings regularly and modify them when staffing changes occur. Also, keep permissions current to help prevent errors or misuse.

Payments with Zelle® for Business

Designed for smaller, immediate payments, Zelle® for Business can save time and money when:

• Paying freelancers, contractors, or gig workers on the same day.
• Issuing quick reimbursements to employees.
• Handling one-off supplier payments without the complexity of a wire transfer or ACH processing.

One dashboard for all business accounts

No longer will you have to track balances in spreadsheets manually. TFCU’s new service allows you to see every account on one dashboard so that you can:

• Monitor account balances in real-time across operating, payroll, and savings accounts.
• Track cash balance trends and transactions as soon as they post.
• Group accounts by business entity or department for more precise segmentation.
• Export transaction histories or statements for seamless integration with accounting software.
• Flag irregularities, such as unexpected charges or missing deposits, to catch issues early.
• Quickly identify potential cash flow gaps before they disrupt operations.

TFCU tip: Check your dashboard daily to know your financial standing and avoid accidental overdrafts or missed opportunities.

Best practices with the new business banking platform

Get the very most out of your new service with an account management schedule:

• Daily: Check the dashboard to monitor balances and cash flow.
• Weekly: Review real-time reporting to track expenses and evaluate financial performance.
• Biweekly: Approve scheduled ACH payroll and move funds.
• Monthly: Pay major vendors or handle international orders via wire transfers.
• Occasionally: Use Zelle® for same-day payments or unexpected business expenses.

To get more information, go to the our website and find out how you can make Simplified Business Banking work for you.